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Vehicle Mileage Tracker

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vehicle mileage tracker

3 Efficient Tips For Vehicle Mileage Tracking

If you wish to optimize your fleet operations, vehicle mileage tracker is an important factor that needs to be considered.

A survey on business mileage claims notifies that 56% of the company car drivers are not familiar of the HMRC (HR Revenue and Customers) rules on mileage reclaims. More than 36% of drivers update their mileage log less than one time a fortnight, leaving fleet managers and later CFOs exposed to inaccurate records.

And a Tax court case highlighted by basic accounting reveled that the taxpayer is not entitled to any deductions for his miles. The reason is that taxpayer’s mileage logs contains only the ending and beginning entries of odometer reading of the vehicle per day. They didn’t contain entries regarding the destination or purpose of trips, as the tax code required.

Because of such details, a thought should be given to the efficiency of vehicle mileage tracker.

Productive vehicle mileage tracker gives several benefits, which can have a positive effect on your fleet operations, such as:

  • Reduced carbon footprint due to reduced emissions
  • Lower fuel costs due to accurate tracking
  • Financial savings for the CFO

Also, accurate vehicle mileage tracker is needed to optimize maintenance, accident, depreciation and lease costs for vehicles that may be doing excess miles.

How you can develop/improve the efficiency of vehicle mileage tracking:

Accurate and efficient fleet mileage data tracking is fundamental to the success of any fleet operation. Here’s what you can do to accurately track vehicle mileage:

  1. Adapt to in-car trackers

Incorporate a vehicle mileage tracker in each vehicles of your fleet. A vehicle mileage tracker connects to the Internet and automates the process of tracking and deducting mileage. It may depend on GPS or WiFi technology or both in some instances. Most vehicle mileage trackers create mileage logs that are compliant with IRS reporting, and reduce the difficulty of manual logging in of every single mile.

The mileage tracker will be integrated with a mobile app. So fleet managers and CFOs can keep track of their whole mileage log regardless of their location. However, vehicle mileage tracker may not be the best option for big fleet (above 50 vehicle) to quickly identify inefficient grey fleet mileage, because they generate log for each specific vehicle.

  1. Automated spreadsheet:

You don’t need to create a mileage log table for yourself because you can find a well- designed template from the Internet. This template can be used in excel spreadsheets to keep a proper record of mileage logs, which can then be used to create preventive maintenance schedules (tire and fuel change included). Next, automation is needed to cut down spreadsheet management.

If you create a planner in excel, it’s possible to go through records to calculate your mileage and audit its accuracy. You can apply formulas to calculate tools if you adopt this approach. And, it is the only level of automation available, and mileage tracking is less likely to be exact when fleet managers go back through records and try to memorize when their drivers went on road.

  1. Use vehicle mileage tracker software

Cloud based fleet management software from the outset can track the mileage performance of any fleet as well as keep fleet managers fully informed of their driver’s mileage consumption. Not only you can automate the tracking of total annual mileage for your fleet, but track individual vehicle mileage and the purpose and length of individual trips.

Upgraded Vehicle mileage tracker software will also help you maintain a central database for all drivers while providing core vehicle information. This vehicle mileage tracker facilitate over the legal documentation for mileage and historical data recording.

If you select Columbus track vehicle mileage tracker software, you got a solution that performs mileage tracking and balancing, sends appointment reminder, and does more, all of which are fully automated. The production team of vehicle mileage tracker is also working to allow fleet mangers to have access into their vehicle profiles.

Why are we working towards this vehicle mileage tracker option?

Event though, people love the automatic import and cleanup of mileages from the fuel invoices, users still need more control and see the mileages of their vehicles.

Not every customer uses fuel cards to collect mileages. Some companies wanted it to be manual.

To whom is it helpful?

  • Companies that do not record mileages with their fuel cards.
  • Fleet managers who want to understand the mileages of their vehicles overtime.

For more details, reach out to us now.

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The post Vehicle Mileage Tracker appeared first on Columbus Track.


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